How does the hold and booking process work?

You are welcome to place a 72-hour complimentary hold on any one available date you'd like. This must be done in writing via email to our Special Events Team. This guarantees the date is yours while you weigh your venue options. If you'd like to move forward with booking after 72-hours, our Special Events Team will send you an official contract. Once we receive a signed contract and the event rental deposit, you are officially booked!

How do I decide the right gardens and spaces for my event?

Our Special Events Team will help during the booking process to pick the perfect event flow for your day. All outdoor events include an indoor weather back-up space. Check out all our available event spaces to get started!

Is a deposit required to book?

Yes. A refundable $1,000 damage and cleaning deposit is due when signing to secure your date. This deposit will be returned after the event, pending inspection of the space. The first rental payment of 25% is due within one month of signing.

Do I have to be a member to have an event at Philbrook?

No! Anyone can host an event at Philbrook.

What is the standard rental time?

Open-hour event times will be determined and documented in your contract. All after-hours events require a start time of 6:00PM or later. All events must end no later than 11:00PM. Each rental includes at least 1-hour of setup and 1-hour for cleanup.

Does Philbrook require a wedding planner?

Yes. All weddings at Philbrook require a planner to ensure your day runs smoothly. For weddings with 40 or more guests, a full-service planner is required and must coordinate with Philbrook staff and all vendors at least four months prior to the event. For micro-weddings, we ask for at least a day-of coordinator to manage timelines and event diagrams.

Does the Museum provide tables, chairs, or audio-visual equipment?

We have a limited supply of tables and chairs available for use. We recommend renting a majority of your equipment needs from third-party vendors. The Charles P. Williams and Patti J. Wilson Auditorium are the only spaces that include complimentary audio-visual set-up.

Does Philbrook have restrictions on certain items in the Villa and gardens?

Yes. Décor may not be attached to walls, floors, or ceilings. Restricted items include, but are not limited to, flamed candles, sparklers, fireworks, glitter, pins/tacks, confetti cannons, rice, live animals, and any items not compliant with the museum's Integrated Pest Management plan. No live flame candles are allowed, even in hurricane glass, except for food warming purposes.

Does Philbrook offer any discounts?

Yes. Non-profits receive a 10% discount.

Philbrook Preferred Partners

Our preferred partners have been vetted and selected based on their expertise, experience, and reliability, and have a proven track record of delivering outstanding results. From catering and florals to entertainment and photography, our preferred vendors offer a wide range of services to meet your every need.

required Caterers

We have an amazing list of our favorite local caterers to choose from. You are required to select a caterer from the provided list. Limited exceptions will be considered for events with unique cultural, ethnic, or religious requirements.

Andolini’s and Prossimo Catering

Catering by Party Serve

Justin Thompson Catering

Ludger’s Catering + Events

Provision Pantry Catering
‍

Pastis Hospitality
‍

Rustic Kings

Wedding and event planners

Mary Fencl Events
Lead Planner: Mary Fencl
Social: @maryfencleevents

Bee Balanced Events
Lead Planner: Sarah Davis
Social: @beebalancedevents

Bethany Faber Events
Lead Planner: Bethany Faber
Social: @bethanyfaberevents
‍

Ever Something
Lead Planner: Olivia Sanchez
Social: @eversomethingevents

Infinity Rose Events Co
Lead Planner: Jenna Sanchez
Social: @infinityroseeventco

XO Event Co.
Lead Planner: Whitney Hewitt and Kassie Watson
Social: @xoevent.co

audio visual

Integrity Lighting Inc.
Redline Entertainment

‍

florals

Anthousai Florals
Ever Something
Flower Shop Pryor
Okie Floral Co
Penelope and Lu

‍

unique rentals

Balloon Therapy
Komplete Event Rentals
Magpie
Party Perfect Rentals
Party Pro Rents
Stay Gold Event Rentals

‍

transportation

Old Urban Trolley
Royal Valet
Royal Wedding Car

‍

accommodations

Brut Hotel

‍

photography

Philbrook has several experienced photography members who shoot onsite regularly.

event spaces

Philbrook offers a variety of event spaces and some of the most captivating views in Tulsa – indoor and outdoor venues for weddings, private events, and celebrations of all sizes and configurations.

100 Seated Reception
150 Standing Reception
70 Seated Ceremony

Tandy pavilion

Philbrook’s stunning new event space is surrounded by lush trees and vibrant landscaping. Floor-to-ceiling windows open to create an elegant open-air experience, complemented by patio heaters and fans for year-round comfort. Tandy Pavilion is not included in options for the event package and must be booked as its own event.

300 Seated Reception
500+ Standing Reception
200 Seated Ceremony

front lawn

The original double front doors to the 1927 Philbrook Villa are welcomed by a sweeping circle drive and a grand lawn capable of hosting hundreds. Just inside the original stucco tower fence, the beautiful but tough lawn is suited for sweeping tented events.

250 Seated Reception
300 Standing Reception
200 Seated Ceremony

mabee lobby and rotunda

Want to make a grand entrance? The terrazzo floors, ornate columns and atrium present a majestically lit setting for receptions, corporate gatherings, dinner parties and epic live music and dance floors.

120 Seated Reception
200 Standing Reception
100 Seated Ceremony

guest lounge and westby patio

Breathtaking views of the Philbrook gardens from the floor-to-ceiling glass wall make for an indoor event with an outdoor feeling. The patio and amphitheater style garden is great for dinners, lounging, bands and cocktails.

50 Seated Reception
200 Standing Reception
100 Seated Ceremony

villa terrace and great hall

A country house in a city setting, the Villa Great Hall & Terrace is the optimum in elegance. Framed by signature arches and limestone staircases, the Terrace landing offers panoramic views of the formal gardens, the reflecting pool and the Tempietto.

250 Seated Reception
300 Standing Reception
250 Seated Ceremony

tempietto lawn

Fountains and pools, long terraces of zoysia lawns, annual flower beds, and vine-covered niches—the grounds of Philbrook are a wonderland of natural beauty. From the terrace to the creek, the landscape moves from formal to informal in classic Italian villa style.

200 Seated Reception
300 Standing Reception
250 Seated Ceremony

south formal garden

The South Formal garden is the largest formal garden event space on the grounds. Renovated in the early 2000’s, the garden is capped by the Villa and the “Summer House” Six arched niches with benches and power access make for a beautiful and versatile space.

230 Seated

patti johnson wilson auditorium

This intimate theater offers full audio-visual, with backstage access to a private, furnished green room for pre-show needs. Floor-length curtains open to reveal Terrace and garden views.

70 Seated Reception
80 Standing Reception
45 Seated Classroom Style

charles p. williams room

This useful round room boasts 1,500 square feet perfect for a variety of needs including seated banquets, buffets, intimate theater style presentations, and classroom style seating.

Host an Event

Weddings

Philbrook Preferred Partners

required Caterers

Wedding and event planners

audio visual

florals

unique rentals

transportation

accommodations

photography

event spaces

Tandy pavilion

front lawn

mabee lobby and rotunda

guest lounge and westby patio

villa terrace and great hall

tempietto lawn

south formal garden

patti johnson wilson auditorium

charles p. williams room

host an event faqs

Art’s expensive.
Entry Isn’T.

Host an Event

Weddings

Philbrook Preferred Partners

required Caterers

Wedding and event planners

audio visual

florals

unique rentals

transportation

accommodations

photography

event spaces

Tandy pavilion

front lawn

mabee lobby and rotunda

guest lounge and westby patio

villa terrace and great hall

tempietto lawn

south formal garden

patti johnson wilson auditorium

charles p. williams room

host an event faqs

Art’s expensive.Entry Isn’T.

Art’s expensive.
Entry Isn’T.