***This role is seasonal/temporary for Spring and possibly into summer.

Philbrook Museum of Art is seeking highly organized candidates to fill temporary Event Support Assistant openings. Event staff is responsible for assisting in the implementation of special events consistent with client, department, and museum standards and expectations. This position will maintain museum in a neat, efficient, and favorable image to staff, daily visitors, groups or organizations, both public and private, which hold special events, receptions, and meetings in the museum’s public venues. Event staff will assist with setup, tear down, and maintenance of event spaces and support areas to ensure a neat, efficient, and favorable image at all times.

About Us: Creativity and connection. These simple and powerful principles inform every aspect of the modern Philbrook experience. From concerts in the cabin to campouts in the Garden, from lowrider picnics to unforgettable and diverse exhibitions, the goal is clear: to become and remain Tulsa’s most welcoming cultural institution. A stunning historic home, a world-class art museum, and 25 breathtaking acres. Philbrook Museum of Art is an art museum with expansive formal gardens located in Tulsa, Oklahoma. Philbrook strives every day to make a creative and connected community through art and gardens.

Event Staff Essential Responsibilities:

• Performs event set-up activities seeing that the assigned materials (tables, chairs, equipment) arrive timely and are set according to event sheet instructions.
• Performs event associated duties as assigned before, during, and after any special events including returning and storing stage equipment, chairs, tables and audio visual equipment.
• Remove event inventory and other materials from area after event, restoring utilized area to its normal arrangement and condition.
• Assist where needed in keeping event tasks on schedule.
• Clean up spills and breakage as needed. Clean and maintain public areas, vacuum carpets, clean glass, and empty trash.
• Clean and maintain restrooms and other areas as assigned.
• Collect, empty, and re-line trash cans in public areas as well as event trash.
• Stock all paper products, soap dispensers. Disinfect door push plates and handles, bathroom fixtures. Mop bathroom floors to make ready for next day.
• Maintain a friendly, customer-service orientation while uploading Museum policies and procedures at all times.
• Maintain prompt and reliable attendance in order to successfully perform the duties of the job.
• Proactively collaborate with other team members to ensure positive outcomes for all events.
• Other duties or special projects as assigned.

Education and Experience:

• High school diploma or equivalent

Qualifications:

• Organizational skills, attention to detail, and follow-up on cleaning and maintaining a favorable image of museum.
• Ability to operate and use cleaning equipment, vacuum cleaners, mops, and brooms.
• Ability to read and understand instructional materials pertaining to event functions.
• Proven customer service skills.
• Ability to multi-task and take direction.
• Must be able to stand or walk 90% of the time, lift up to 75 lbs., and carry 35 lbs.
• Will often work outside; must be able to dress accordingly and work in hot/cold weather

Must be available to work day, evening, and weekend hours as needed. Variable hours up to 30 hours per week, with an average of 17 hours per week.

Philbrook provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Philbrook Museum of Art is looking for a friendly, helpful and enthusiastic individual to join the Guest Experience team.

Our Host role will facilitate fun, memorable, and quality experiences for guests, and provide a safe and secure environment for the Museum’s guests, staff, volunteers, collections, facilities and grounds. The Guest Experience Host will station in and move through the Museum’s facilities, galleries, and grounds, proactively engaging with and assisting guests, and ensuring the safety of people and artwork, with the goal of exceeding guest expectations.

About Us

Philbrook Museum of Art is a vibrant cultural institution in Tulsa, Oklahoma that welcomes approximately 150,000 visitors each year. A 1920s Italianate Villa nestled in 25 acres of designed gardens, the Museum features selections from an actively growing collection of approximately 16,000 objects as well as a dynamic and ambitious program of rotating exhibitions. Philbrook is Oklahoma’s most comprehensive art museum and offers visitors a glimpse into a broad range of cultures, time periods, and perspectives. The diverse collection supports a vision of Philbrook as central to the lives of our community as a place for learning, inspiration, and fun. Through bold action and strategic investment, we create a space for new ideas, diverse perspectives, and social connection.

What You Will Do:

Customer Service and Safety

• Perform and execute high performance guest experience and safety operations by stationing and moving throughout the Museum’s campus (inside and out)
• Welcome guests, proactively engage with guests to provide information and answer questions related to the Museum, Collection, Gardens, programmatic offerings, and amenities
• Help maintain the safety of people and artwork by communicating visitor guidelines and enforcing safety and security procedures
• Support ongoing efforts to ensure institutional accessibility and inclusion; respond to guest inquiries and complaints; collect and share visitor feedback; and maintain a safe and organized appearance in all locations
• Assist a team of Guest Experience Sales Associates during peak attendance times by greeting guests and scanning digital tickets at the Museum’s admissions desk

Relationship Management

• Deliver exceptional customer service and demonstrate the highest standards of integrity and professionalism when interacting with Philbrook Members and the public.
• Share any relevant information with management and other departments to ensure a successful outcome daily.

What You Will Bring:

• High School diploma or equivalent with combination of education, training, and experience
• At least 6 months of customer service experience; preferably in public facing position

Qualifications:

• Excitement for and commitment to our mission
• Team player and friendly demeanor
• Ability to multi-task
• Excellent attendance and punctuality

Schedule Information:

Weekly hours: 15-29

Evenings/Weekends

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Philbrook provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Institutional Overview

Nestled in 25 acres of beautiful gardens, Philbrook Museum of Art is a 1920s Italianate Villa featuring a dynamic and ambitious program of rotating exhibitions and galleries with selections from an actively growing collection of approximately 15,000 objects. With artworks from Africa, the Americas, Asia, and Europe dating from 3,000 BCE to today, Philbrook is Oklahoma’s most comprehensive art museum and offers visitors a glimpse into a broad range of cultures, time periods, and perspectives. The diverse collection supports a vision of Philbrook as central to the lives of our community as a place for learning, inspiration, and fun. Through bold action and strategic investment, we create a space for new ideas, diverse perspectives, and social connection.

Position Overview

Proactively performs or oversees daily care, maintenance, construction, and long-term planning for all Philbrook buildings and infrastructure, including preventive maintenance, repairs, and assigned capital projects. Upholds and advises on policies related to care and maintenance of historic and non-historic structures; administers construction projects, including bid procurement, contract negotiation, scheduling, budgeting, general project management, and recordkeeping for all projects. Supervises engineering, maintenance, and custodial staff.   

Essential Responsibilities

Facilities Management

• Collaborate with Horticulture, Collections & Exhibitions, and Events teams to ensure continuity of care throughout Philbrook campus and maintain a safe and welcoming environment for staff and guests. 
• Handle budgeting, RFPs, bid selection, project management, and record-keeping for all building-related projects, including annual maintenance, general repairs, and assigned capital projects.  
• Serve as a staff resource for complex projects and long-range planning by consulting, reading, analyzing, and interpreting building and design plans, as-built documents, blueprints, and schematics. 
• In collaboration with museum leadership, plan, negotiate, administer, and implement building services, security, and construction contracts. Oversee all contractors working on the facility or grounds infrastructure.  

Campus Operations 

• Inspire a culture of collaboration and proactive support for institutional activities at all levels.  
• Oversee Assistant Manager for Operations, who manages Event Support staff. Ensure smooth operational support for all on-site events.  
• Serve as ADA Site Coordinator, ensuring appropriate access for all. 

Organizational Leadership

• Serve as the primary organizational liaison to all building-associated service providers and vendors.   
• Develop and manage operating budgets for engineering, custodial, and museum maintenance projects while monitoring expenses and maintaining department efficiencies.  Develop assigned capital budgets. 
• Manage engineering, maintenance, event operations, and custodial teams to assure productivity, efficiency, and continuous improvement of the staff.  Monitor and evaluate performance and provide coaching, training, and corrective actions as required. 

Safety and Emergency Response

• In collaboration with museum leadership and partnering with Manager of Safety & Security and Chief Registrar, implement the museum’s safety and security policies, standards, and emergency preparedness plans to ensure a safe and secure environment for visitors, staff, and the collection. 
• Work closely with museum leadership to mitigate or minimize risks to artwork, facilities, personnel, and visitors.  
• Be on call 24/7 for emergencies. Coordinate and oversee building recovery process when needed.  

Equivalent Education/Experience

Bachelor’s degree (or equivalent work experience) in any of the following or related fields: 

• Architecture or engineering
• Facility, construction, or project management
• Historic preservation  

OR First Class Engineer’s license

+ Plus a minimum of five years of progressively responsible professional experience

Knowledge/Skill/Ability

• Excellent project management skills, able to plan, organize, assign, and coordinate the activities of subordinate staff.
• Keen understanding of construction methods, building systems, local building codes, and historic preservation standards and methods. 
• Comfortable reading blueprints, architectural drawings, construction specifications 
• Able and willing to perform hands-on tasks when appropriate 
• Must possess high-level interpersonal skills and the ability to work independently and collaboratively, communicating effectively with a broad range of stakeholders, colleagues, and contractors
• Organized, innovative, budget-minded, attentive to detail, and committed to excellence, and possessing an open-minded outlook
• Efficiently operate Microsoft Office products
• Must be able to meet physical demands and working conditions

Job Information:

• Monday - Friday 
• PTO & Sick Time
• 12 paid holidays per year
• Medical, Dental, and Vision Insurances 
• Retirement Plan
• Membership 

***Please provide a full application and Cover Letter to be considered.

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Criminal background check required.

Philbrook provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

***We will be hiring either 2 part time or 1 full time person, depending on the applicants. 

Philbrook Museum of Art is a vibrant cultural institution in Tulsa, Oklahoma that typically welcomes over 120,000 visitors each year. Oklahoma is home to 39 Native nations—the most of any in the United States—representing various cultural regions including the Eastern Woodlands and Plains, among others. Tulsa has one of the highest percentages of Native populations in the country and is at a confluence of three tribes: Cherokee, Muscogee (Creek), and Osage.

A 1920s Italianate Villa nestled in 25 acres of designed gardens, Philbrook features a dynamic and ambitious program of rotating exhibitions and galleries with selections from an actively growing collection of approximately 16,000 objects, about 5,000 of which are from Native North American artists. With artworks from Africa, the Americas, Asia, and Europe dating from 3,000 BCE to today, Philbrook is Oklahoma’s most comprehensive art museum and offers visitors a glimpse into a broad range of cultures, time periods, and perspectives. The diverse collection supports a vision of Philbrook as central to the lives of our community as a place for learning, inspiration, and fun. Through bold action and strategic investment, we create a space for new ideas, diverse perspectives, and social connection.

As the Building Engineer, you are primarily responsible for ensuring proper, safe, and efficient operation of the air handling systems and associated equipment. This position will also maintain mechanical equipment throughout the Museum, and upholds policies and standards related to care and maintenance of historic and non-historic structures.

What You Will Do

• Operate the mechanical and electrical systems including all boilers, chillers, and auxiliary equipment, pumps, controls, and valves.
• Checks operating equipment in each mechanical area daily and log operating parameters, note safety discrepancies, and make minor adjustments and repairs, as needed.
• Perform preventative maintenance to all equipment in the required time periods, and shut down and start up work, and standby units as required to meet normal and emergency requirements.
• Identify safety hazards and take appropriate actions to protect personnel and visitors.
• Maintain and repair electrical and plumbing equipment.
• Maintain prompt and reliable attendance in order to successfully perform the duties of the job.
• Fosters a culture of collaboration and proactive support for institutional activities.

What You Will Bring

• First Class Stationary Engineers License required
• High school diploma or equivalent combination of education, training, and experience
• 3 to 5 years of experience with mechanical equipment to include chillers, boilers, pumps, and air handlers.

Qualifications

• Advanced knowledge and skill in operating and repairing standard facility systems including mechanical and electrical systems, HVAC, water and plumbing systems.
• Intermediate knowledge of standard procedures for responding to emergency situations involving malfunctions of facility systems or required shutdowns due to safety and security issues.
• Must be able to lift, carry, and push 60lbs.

SCHEDULE INFORMATION:

• Full Time: 9:00am - 5:00pm or 8:00am - 4:00pm Monday through Friday and every other Sunday (with occasional evenings/weekends)
• Part time hours are flexible (but will include occasional evenings/weekends) 

***Background Check required.

Philbrook provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.